AI Productivity ToolsTaking notes during meetings can be difficult, and writing up the results afterward takes time. AI tools can automate this process, freeing up your time to focus on more important tasks.
For instance, Sembly can automatically transcribe and highlight during calls while providing a human-like meeting summary afterwards. Just prompt it with the topic and the goal, and it will produce thorough and organized notes.
1. Automated Notetaking
It’s difficult to juggle listening, understanding and writing notes during meetings. AI notetaking tools help you focus on the conversation and take comprehensive notes for you, without the distraction of typing and multitasking.
Moreover, they can highlight important points during calls and turn them into AI-generated summaries. This helps attendees who weren’t able to attend the meeting to quickly and easily catch up.
Besides automatically taking meeting notes, AI-powered note-taking tools can also transcribe conversations and create action items and rich summaries for you to share with your team. They’re designed to be a complete recording solution for your business, so you don’t have to worry about missing out on any crucial information. You can even use features like speaker labels, topic tracker and transcription search to quickly find the right content in minutes. Try out an AI-powered notetaker, such as Otter or Sembly, and start making your meetings invincible today!
2. Automated Summaries
Automatic text summarization aims to produce a concise and coherent summary of an original source document. This task is known to be difficult for humans and as such, there has been significant research effort in automated evaluation of text summarization.
A typical approach is to evaluate the quality of a summarization by comparing it to reference summaries. This is often done by analyzing the content of the reference summaries and extracting key pieces of information that are deemed important to include in the summary, which are then weighted to form a score for the summary.
Other approaches focus on generating more readable summaries by reducing redundancy and improving coherence. One way to do this is by calculating the n-gram overlap between the summaries and the original source documents, which can be done using a variety of methods. Another is by evaluating the impact of the system on other tasks, such as reading comprehension or question answering.
3. Automated Action Items
Taking notes during meetings and tracking action items afterward can be a tedious task. With AI, the process can be automated and more efficient. This saves time, increases accuracy, and ensures that the information isn’t missed. It also helps to identify who is responsible for completing the task, making follow-ups more effective.
Using an AI solution to automatically generate an action item list can be a game-changer for business teams. By setting clear goals and objectives, customizing the agenda, sharing it in advance, using it as a guide during the meeting, and evaluating and improving afterward, teams can make sure that their meetings are productive, focused, and effective. AI Productivity Tools
In order to generate an action item list, AI solutions use machine learning algorithms to analyze meeting transcripts. They then identify key topics and discussions to include in the list. Once the list is generated, it is easy to share with team members.
4. Automated Emails
Email marketing automation allows for a wide range of trigger events to be used to automatically send personalized, impactful emails to your customers. However, it’s important to keep in mind that in order for these emails to be effective they need to be based on accurate data.
Creating an agenda for a meeting can feel like a daunting task. With AI software such as Flowrite, the process of putting together an agenda can be completely automated. Simply provide the program with a summary of your previous meeting, organized notes and action items, and then watch as the agenda comes together before your eyes.
Another way you can use AI for meetings is by automating the process of sending out invitations to potential leads and customers. For example, online trading providers will often use automation to invite customers if there are any major market movements or economic data being released. This helps them stay in touch with their customer base and generates new business opportunities.
5. Automated Scheduling
Automated scheduling is a process that allows your team to work faster and be more productive by automating rote tasks. This includes coordinating meetings, appointments, and shifts with employees, clients, and external partners.
With automated scheduling software, you can create and share meeting agendas that are tailored to the specific goals of each call. These customized agendas can help keep discussions focused and productive. It’s important to make sure your AI-generated agenda is clearly outlined and shared with all participants in advance so that everyone can prepare for the call.
The best AI tools can also take human-like detailed notes while you’re in a call, allowing you to focus on the conversation and saving more than 10 minutes per meeting. Some tools can even allow you to highlight and comment on notes, fostering collaboration and communication within your team. This is especially helpful for asynchronous teams and remote workers who couldn’t attend the live call.
6. Automated Follow-Ups
Putting together an agenda and action items for a follow-up meeting can be tedious. However, if you have a summary and organized notes already created for you by AI, the process goes much faster.
The app Sembly offers a free personal plan for individuals, as well as two paid plans for teams. It also has an integration with Zoom that allows you to highlight moments in a recording and have them automatically marked in the transcript.
The AI tool Yesware lets you set up a series of automated follow-ups that are tailored to the unique needs of each prospect or client. These can include automated emails, a calendar item, or a combination of both. They are designed to follow the prospect from one stage of a sales cycle to the next, so you can continue to move them forward. They can even identify the names associated with each follow-up so you can easily transfer them into your task management system.
7. Automated Reminders
If you have an overloaded to-do list, automated reminders can help you keep your appointments and events on track. These scheduled electronic notifications arrive via e-mail, text message or phone call. They remind you to pick up a prescription at the pharmacy, board a plane for a Wednesday business trip or attend your mom’s surprise birthday party.
They can even reduce the number of no-shows at your dentist appointment or make sure you pick up a new car from the dealership before the lease is due. Every industry that relies on appointments or significant customer interaction can benefit from this valuable automation tool.
Meetings with clear agendas are more productive, and AI-generated agendas can save you time. Using machine learning, the software analyzes past meetings, notes and other data to understand the context of the meeting and participants’ roles. Then, it creates an agenda that prioritizes the most important topics and ensures that all key points are discussed.
8. Automated Reporting
Automating reporting allows teams to get the insights they need on a regular basis. It’s a critical step in democratizing data and making sure teams have consistent access to the analytics they need.
To make this process even more efficient, many AI tools offer to take human-like notes for you during a call and then automatically generate an agenda and summary of the meeting. It’s a great way to stay organized and ensure that you’re prepared for the next meeting.
However, it’s important to take the time to review and edit the summary, action items, and meeting transcript before submitting them for review and distribution. This ensures that the information is accurate and that all relevant details are included. It also gives the report more credibility, especially if you’re sharing it with a client or potential investor.
9. Automated Content Creation
There are many ways to leverage automated content creation tools. Some, such as Grammarly and Hemingway, focus on editing while others offer more advanced features. For example, Copy AI is an automated content creation tool that focuses on marketing-related content. Its plethora of templates and two copywriting frameworks (PAS and AIDA) allow marketers to create blog posts, email templates, Google ads, and more.
It also helps with SEO by ensuring the content is grammatically correct and aligned to the target audience. However, it’s important to remember that even though these tools can perform basic tasks faster than humans, they do not replace the need for human input.
In addition, automated tools like Narrato bring all your content processes and team management to one place. This allows you to spend less time creating content and more time on other important aspects of your business. It also helps you stay consistent with your content publishing which is key to building a brand presence.